Medium

A certified copy of a fetal death record (or birth resulting in stillbirth) may only be requested by a parent named on the record, an authorized representative or by an order from a court of competent jurisdiction.

 

Do I need any identification to make a request?

Yes. You must submit one of the following forms of primary photo identification with your request. The identification CANNOT be EXPIRED!

 

Category Comment
Driver's License Issued by a U.S. state or territory, or by a country.  An Expired driver's licenses can be accepted if they expired in the last 30 days.
Photo ID Card Issued by government agency (federal, state or local).  Must be verifiable by the issuing agency, and must contain either an issue or an expiration date.
Tribal ID Card Issued by the U.S. Bureau of Indian Affairs.
U.S. Military ID Card Active duty, dependent, retired, reserve or National Guard.
U.S. Passport Issued by the U.S. Department of State.
U.S. Visa Issued by the U.S. Department of State.
U.S. Permanent Resident Card Issued by the U.S. Department of Homeland Security.

 

If you do not have one of the prior primary forms of identification, you must provide a legible photocopy of two of the following.  EXPIRED licenses or ID cards will NOT be accepted!

 

Category Comment
Auto Insurance Card Current proof of automobile or motorcycle insurance.  Must contain current address and cannot be expired.
Bank Statement Must contain current address and be less than three months old.
DD-214 U.S. Military separation document.
Income Tax Return From the current or prior year.
Motor Vehicle Registration Card Issued by a U.S. state or territory and must be less than one year old and contain current address.
Prison Admission or Release Record Acceptable for individuals recently released from prison.  Must also have a document of support from the individual’s parole officer or from the prison.
School, University or College ID Card Current photo-ID, issued by a U.S. school system, university or college.  Non-US student IDs are not acceptable.
Social Security Card Issued by U.S. Social Security Administration.
Social Services Card Issued by a U.S. state or territory. (includes Medicaid/Medicare cards)
Tribal Enrollment Record Issued by a Native American Tribe.  Must contain DOB.  May also be called a Certificate of Indian Blood.
Utility Bill Must contain current address and be less than three months old.
Voter Registration Card Issued by a U.S. State/County/City Government entity.
Weapons Permit Issued by a U.S. State/County/City Government entity.
Work ID or Paycheck Stub or W-2 (only one of these can be used) The paycheck stub must have been issued within the last three months, and the W-2 within the last tax year and must include the name, SSN and name and address of the employer.

 

If you cannot provide any of these forms of identification or if you have any other questions related to these requirements, please call our office at (701) 328-2360 or contact us by e-mail at vitalrec@nd.gov

 

How do I apply for a Fetal Death Record by Mail?

  1. Complete the fetal death request application form.
  2. Include a check or money order made out to the "North Dakota Department of Health" for all required fees.
  3. Include primary or secondary forms of identification.
  4. Mail form, fees and identification to:

         Division of Vital Records

         600 E. Boulevard Ave., Dept. 301

         Bismarck, ND 58505

 

How do I apply for a Birth Resulting in Stillbirth?

In North Dakota, these events are known as Fetal Deaths.  However, they can also be called Births Resulting in Stillbirth.  Both terms reference the same vital event.  Our request form allows the customer to select which format will be issued.

 

How long does it take to get a fetal death record?

Once received in our office, copies are usually mailed in 3 to 5 business days (this does not include the return mail time).  Any received request that includes FedEx, UPS or USPS Priority Mail return shipping are processed the next business day for overnight shipping.

 

Can I Fax the application to Vital Records?

No.  The fax process is not a reliable or efficient way to send your request to our office.  If your need is urgent, then we suggest ordering your fetal death record using our secure web application, which is our fastest method of ordering records. 

 

Important Reminder for Parents of Stillborn Children

Parents who lose a baby to stillbirth (fetal death) and file a North Dakota income tax return are eligible for a one-time deduction in the year the stillbirth occurred. The deduction is adjusted annually for inflation and therefore may change from year to year. North Dakota identifies a birth resulting in stillbirth or fetal death as the unintended death of a baby at 20 or more weeks gestation.

Who is eligible for the deduction?

  1. Parents of a stillborn baby who would have been their dependent for federal income tax purposes. If they file separate return, only one of them may claim the deduction.
  2. The deduction is available to parents of stillborn babies born on or after January 1, 2017.

How is the deduction claimed?

  1. Parents must first obtain a Certification of Fetal Death (or Certification of Birth Resulting in Stillbirth) from the North Dakota Division of Vital Records.
  2. Claim the deduction on Schedule ND-1SA, a supplemental schedule to the North Dakota individual income tax return, Form ND-1.

Need tax forms or have questions?

If you need tax forms or have questions, go to the North Dakota Office of State Tax Commissioner’s website at www.nd.gov/tax or call toll free 1-877-328-7088. You may also send an email to the Individual Income Tax Section at individualtax@nd.gov.

Other resources

For other resources, visit the North Dakota Infant and Child Death Services Program at www.ndhealth.gov/sids or the Star Legacy Foundation at www.starlegacyfoundation.org.