Birth Records by Mail

A certified copy of a birth record may only be requested by the individual named on the record, provided they are at least 16 years old, or by the mother or father named on the record.

If you are not one of the three individuals listed above,you may not request a certified copy of a birth record unless you include:

  1. A court order (not a subpoena) listing the child's full name and date of birth, and the confidential information form if the order lists only the child's initials, requiring our office to issue a certified copy to you; or
  2. Other legal documentation listing you as an authorized representative of the individual named on the birth record; or
  3. Our notarized authorization form, signed by one of the three individuals listed above granting you permission to request a copy.

If you are requesting a birth record for an individual that is deceased, you must be:

  1. An immediate relative of the deceased individual; (i.e. parent, child, grandparent, grandchild.  Siblings, uncles, aunts and cousins are not eligible); or
  2. An authorized representative acting on behalf of the deceased individual; and
  3. Submit a certified copy of their death record if the death did not occur in North Dakota.

 

Do I need any identification to make a request?

Yes. You must submit one of the following forms of primary identification with your request. The identification CANNOT be EXPIRED!

  1. State Government issued Photo ID or Driver's License
  2. Bureau of Indian Affairs issued tribal ID card
  3. U.S. Government issued Military ID card
  4. U.S. Government issued Passport or Visa
  5. U.S. Government issued Permanent Resident Card

If you do not have one of the prior primary forms of identification, you must provide a legible photocopy of two of the following:

  1. Social Security Card
  2. Utility bill with current address (no more than 3 months old)
  3. Bank statement with current address (no more than 3 months old)
  4. Pay stub (must include your name, SSN, name and address of your employer)
  5. Vehicle registration with current address (for the current registration year)
  6. IRS Tax Return (from the prior year)

If you cannot provide any of these forms of identification or if you have any other questions related to these requirements, please call our office at (701) 328-2360 or contact us by e-mail at vitalrec@nd.gov

 

How do I apply for a Birth Record by Mail?

  1. Complete the birth request application form.
  2. Include a check or money order made out to the "North Dakota Department of Health" for all required fees.
  3. Include primary or secondary forms of identification.
  4. Mail form, fees and identification to:

         Division of Vital Records

         600 E. Boulevard Ave., Dept. 301

         Bismarck, ND 58505

 

How long does it take to get a birth record?

Once received in our office, copies are usually mailed in 3 to 5 business days (this does not include the return mail time).  Any received request that includes FedEx or UPS return shipping are processed the next business day for overnight shipping.

 

Can I Fax the application to Vital Records?

No.  The fax process is not a reliable or efficient way to send your request to our office.  If your need is urgent, then we suggest ordering your birth record using our secure web application, which is our fastest method of ordering records.